Use the 314 Welch Zoom Room

Scheduling a Meeting in the Room

Open your calendar in Outlook and start creating a new event.
If you do not already have the Zoom add-in in Outlook, add it.
Click on the "More apps" icon along the left side.
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Select "Add apps".
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Search for Zoom and select "Zoom for Outlook Extension".
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Click on "Add".
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Close the Zoom add-on windows to return to your calendar.
Click on the Zoom icon and select "Settings" to open Zoom meeting settings.
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Sign in to Zoom using the "SSO" button at the bottom. Enter psu as the company domain. Follow the prompts to sign in with your PSU account.
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Add "Susan Welch Bldg 314" as an Attendee. Use "susanwelchbldg314@pennstateoffice365.onmicrosoft.com" if you do not see the room name in the search results.
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Add "Susan Welch Bldg 314" as a Location as well. Use "susanwelchbldg314@pennstateoffice365.onmicrosoft.com" if you do not see the room name in the search results.
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Click on the Zoom Add-in icon and "Add a Zoom Meeting" to create a new meeting with default settings. Click on "Settings' instead to customize the meeting settings.
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Make sure the Zoom information auto populates in the calendar description.
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Make sure there is a Zoom link in the Location, under the room name.
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If either one is missing, click on "Update" in the Zoom meeting window.
Add other meeting details, attendees, etc.
Click on "Send".

Recording a Meeting

To have access to a recording after a meeting, you must open the meeting and click on record from your laptop. Otherwise the recording will not have an owner and will not be accessible.
After the recording is started, you can join the meeting from the Zoom Room's control tablet.

Sharing Your Screen

Open Zoom on your laptop.
You do not need to join a meeting.
Click on the "Share Screen" button.
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If prompted, enter the “Sharing Key” located on the top right of the screen you’re trying to connect to.
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Adding the meeting to the list of upcoming/recurring meetings on the room tablet

Open the Zoom app on your computer or login to https://psu.zoom.us/signin.
Select the meeting and click on "Edit".
Scroll down to the bottom. If necessary, click on "Options" to expand it.
Under Alternative Hosts, add "susanwelchbldg314@pennstateoffice365.onmicrosoft.com".
Click on "Save" to save your changes.