You can manually search for and add a shared resource calendar (conference room calendar, etc.) to Outlook that you have permission to see.

  1. Click on the calendar icon to view your Outlook calendar. It is located in the bottom left corner.
    Screenshot of the calendar icon at the bottom of the window.
  2. Click on "Add calendar" from the left sidebar.
    Screenshot showing "Add calendar" on the left sidebar.
  3. Select "Add from directory".
  4. Start typing the name of the shared calendar or shared mailbox to see possible matches.
    Screenshot showing possible results for calendars.
  5. Click on the calendar name to select it. Then click "Add".
    Screenshot showing a selected calendar and where to add it.
  6. If you have permission to view the calendar, it will show up under your "People's calendars" on the left side.
    • Click on a calendar to check the circle and make it visible on the current calendar screen.
    • Click on a calendar again to remove the check mark and temporarily remove it from your current calendar display.
      Screenshot showing highlighted calendars.
  7. To add something to the shared calendar:
    1. Create a new calendar event by clicking on "New event" at the top section of the screen.
    2. Select "Calendar" and choose the appropriate calendar from the dropdown.
    3. Finish by filling in the rest of your event details and clicking "Save" in the top left corner.